City Clerk - 909-620-2341


Office of the City Clerk

Rosalia A. Butler, MMC, City Clerk


Welcome! Pomona Goddess


City Clerk's Office Mission

The mission of the Office of the City Clerk is to provide municipal election services, maintain the official record of all City Council proceedings, and perform other State and municipal statutory duties for elected officials, voters, City departments, and the public in order that they be guaranteed fair and impartial elections and open access to information and the legislative process.


What is the Office of the City Clerk?

The City Clerk's Office is organized around Legislative Services, Election Services, Records Management, and Passport Acceptance Facility.  The Legislative Services Program provides administrative and technical support to the City Council and public through accurate and timely documentation and access to the official actions of the City Council in compliance with State and municipal requirements. The Elections Program administers the City's municipal elections and related activities for candidates and voters so that they may be guaranteed fair and impartial elections in compliance with State and municipal requirements.  The Records Management Program preserves and protects the official records of the City for administrative departments and the public so that they may be guaranteed timely access to information and the legislative process in compliance with State and municipal requirements. The City Clerk's Office is a full service authorized Passport Acceptance Facility.


What does the Office of the City Clerk Do? Vote Button

Election Services - It is the duty of the City Clerk to conduct Municipal Elections in accordance with the City Charter, the City of Pomona Municipal Code, the Elections Code and the Political Reform Act of 1974. The City Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.

Legislative Services - The Clerk's office coordinates the preparation and distribution of official City Council Agendas prior to each City Council Meeting. Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state and local statutes and regulations, and that all actions are properly executed, recorded and archived. Regular City Council meetings are held the first and third Mondays of every month, unless otherwise noticed.

Records Management - The City Clerk is the custodian of many public records of the City, including ordinances, resolutions, minutes of the City Council, agreements, election-related documents, campaign disclosure filings, statements of economic interest, and many others. If you would like to request a copy of these types of public records, please complete a Public Records Request Form.

City Code - The City Clerk's Office maintains the Pomona City Code, which is a compilation of city laws and regulations and is accessible at city hall and on-line.

Commission Recruitment - The City Clerk's Office coordinates the recruitment process for all City Boards and Commissions. Vacancies are posted online and can be reviewed in the City Clerk's Office at City Hall. Applications are available on-line and in the office.

Passport Acceptance Facility - The City Clerk's Office is designated by the U.S. Department of State, Bureau of Consular Affairs as an authorized Passport Acceptance Facility at which citizens can obtain passport services. We are a full service facility providing photos and expedited services as required. PASSPORT SERVICES CURRENTLY SUSPENDED UNTIL FURTHER NOTICE

Other Duties - The City Clerk administers oaths of office, attests and seals official documents, receives and files petitions, appeals, claims, and lawsuits against the City, and acts as filing officer for the California Fair Political Practices Commission.





The Mayor and Members of City Council are elected officers identified in Government Code Section 87200 and file statements of economic interests with the Fair Political Practices Commission (FPPC).  Copies of the statements of economic interests filed by these officers may be obtained by visiting the offices of the Fair Political Practices Commission (FPPC) or the City Clerk. The physical address of the FPPC is 428 J Street, Suite 620, Sacramento, California 95814.  The physical address of the City Clerk's Office is 505 South Garey Avenue, Pomona, California 91766.  The statements of economic interests for some state and local government agency elected officers may be available in electronic format on the FPPC's website at