CityOfPomonawithGoddess
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Home  //  Government City Departments - 909-620-2311   //  Human Resources - 909-620-2291  //  Volunteer Information  //  Government  //  City Departments  //  Human Resources  //  Compensation & Benefits

Volunteer Information

 

New Employee Benefit Orientation (NEBO)

For Full-Time Employees


Instructions: Review each section by clicking on the appropriate link. If you have any questions, please contact the Human Resource Department at (909) 620-2291 or via email at This email address is being protected from spambots. You need JavaScript enabled to view it.. There are two (2) main areas for your review. The first area includes Section 1-9 and the second area includes Section 10-14.

 NEBO SECTIONS

SECTION 1 - NEW HIRE GUIDE

This guide provides you with a brief overview of the City of Pomona. You will be required to electronically sign an acknowledgement form that you have read and understand the information provided in this guide. This form is located in Section 2.

To open the New Hire Guide, click this link.

 

SECTION 2 - NEW HIRE PACKET - FORMS TO BE COMPLETED

These forms need to be completed to set you up as a new employee. You must complete all the forms included in this section and return the completed forms to the Human Resources Department no later than your first day of employment. 

To open the New Hire Packet, click this link

 

SECTION 3 - MEMORANDUM OF UNDERSTANDING AND COMPENSATION PLAN FOR EXECUTIVE MANAGEMENT GROUP A AND B EMPLOYEES

The MOU covering your position is posted below. You will be required to sign an acknowledgement form acknowledging that you have read the MOU. This form is located in Section 2.

If you are a supervisor, please become familiar with all the appropriate MOUs and Compensation Plans as you will be responsible for abiding by and enforcing the provisions of these documents.

To read the appropriate MOU, please click this link:

  1. Pomona Mid-Management and Confidential Employees' Association (PMMCEA).
  2. Pomona City Employees' Chapter of Teamster Local Union No. 1932 (PCEA).
  3. Pomona Police Management Association (PPMA).
  4. Pomona Police Officers' Association (PPOA).
  5. Executive Management Group A and B Employees.
  6. Part-time General Unit- Teamsters Local Union No. 1932
  7. Part-time Management/Confidential

 

SECTION 4 - ADMINISTRATIVE POLICIES AND PROCEDURES

This section addresses a number of important policies that govern many areas of employment. It is important that you become familiar with these policies. You will be required to electronically sign an acknowledgement form that you have read and understand these policies. This form is located in Section 2.

Click each link below to read the Policies and Procedures:

General Rules
Safety Rules

 

SECTION 5 - SAFETY AND INJURY PREVENTION

The City has an Injury and Illness Prevention Policy (IIPP) in place that meets or exceeds the requirements set forth in Cal/OSHA's Injury and Illness Prevention Program. The City's policy places the responsibility for safety on all employees including Directors, Managers and Supervisors. Because of the City's desire to provide a safe and hazard free work environment, it is incumbent upon all City employees to report any unsafe condition in the workplace. Additionally, the IIPP policy requires that the City's Safety Officer conduct training on various topics that will aid in workplace safety as well as accident and incident investigation. You will be required to electronically sign an acknowledgement form that you have read and understand the information posted in this Section. This form is located in Section 2.

For more information, click this link.

 

SECTION 6 - PERSONNEL RULES AND REGULATIONS

The purpose of the Personnel Rules and Regulations is to facilitate an effective personnel system, which ensures fair and equal treatment of employees and the public. These rules describe the process for employment and the City's classification and compensation plans. You will be required to electronically sign an acknowledgement form that you have read and understand these Rules. This form is located in Section 2.

To read these Rules, click this link.

 

SECTION 7 - CALIFORNIA VALUES ACT ORDINANCE STAFF GUIDELINES AND TRAINING

On December 18, 2017, the City Council approved Ordinance No. 2017-4244 that reiterates that the City of Pomona will comply with the State of California Values Act (Senate Bill 54) relating to how the City cooperates with federal immigration officials. As part of this ordinance, employees must be trained on the implementation of the ordinance. You will be required to electronically sign an acknowledgement form that you have read and understand this ordinance. This form is located in Section 2.To read the ordinance and staff guidelines and training, click this link

 

SECTION 8 - BENEFITS

The City offers a generous benefit package with includes medical, dental, life, and disability insurance, in addition to a retirement plan, and additional voluntary plans. You will meet with a Human Resources representative on your first day or first week of employment to review the options and complete the necessary enrollment forms.

To review the options, click this link.

 

SECTION 9 - MISCELLANEOUS

  1. Death Benefit Fund Program -The City recognizes that an untimely death of an employee may create unexpected financial obligations and that individual life policies are often delayed beyond the time of immediate need; therefore, this voluntary plan is available and funded by the participating employees’ contributions.  This is a voluntary plan and employees can enroll at any time during employment. Death Benefit Fund Administrative Rules and Regulations. For the enrollment form, please click here.

  2. Pomona Municipal Management Club - The PMMC is a voluntary, non-profit organization of management, professional, and confidential City employees. The club provides its members with social, educational, and career development opportunities. Dues are $6 per month and are deducted from your paycheck. To complete the membership form, click this link.

  3. Credit Union of Southern California - City employees are eligible to open an account with the credit union. If you are interested, please visit their website: https://www.cusocal.org/  

  4. Victim of Domestic Violence Leave Notice – The City recognizes the hardship endured by victims of domestic violence and sexual assault and may provide time off of work or other reasonable accommodation for victims to secure their own and their family’s wellbeing. For information on your rights, please click this link.

While the following sections are not mandatory, we highly recommend you review each section to become more knowledgeable about the City and its programs:


SECTION 10 - SALARY AND HOLIDAY SCHEDULE

The City is on a biweekly pay system. The payroll calendar identifies the beginning and ending days of the pay periods and all recognized City holidays. Employees are paid every other Thursday for the previous two (2) weeks worked.

To view the 2020 payroll calendar, click here.


SECTION 11 - MAYOR AND CITY COUNCIL

The City of Pomona has a Mayor/City Manager form a government and is divided into six (6) districts each represented by a Councilmember. The Mayor is elected at large by voters throughout the City.

To obtain more information about the Mayor and City Council, click this link.


SECTION 12 - CITY OF POMONA FACTS AND FIGURES

The City of Pomona is the fifth largest City in the County of Los Angeles. Pomona is located in the center of the Greater Los Angeles Basin, adjacent to the vast and expanding Inland Empire. Pomona has the advantage of easy access to several major freeways and lies within ten miles of a major airport. Ten colleges lie within a 15-minute drive from downtown Pomona, including the Claremont Colleges, University of La Verne, and California State University Polytechnic, Pomona.

For more details about the City, click this link.


SECTION 13 - CITY ORGANIZATIONAL STRUCTURE

The City of Pomona is comprised of eleven (12) departments each having its own divisions.


SECTION 14 - EMERGENCY PREPARDNESS

The Human Resources Department, in conjunction with the Police and Fire Department, is responsible for the City's emergency response in the case of a natural disaster or any other type of emergency. An employee emergency evacuation plan has been developed that provides evacuation routes from City faciliteis in the event of an emergency. In addition, the City has an Emergency Operations Center (EOC) that may or may not be activated, depending upon the severity of the incident. The Human Resource Department post information periodically on the City's internet and intranet sites regarding the Emergency Services program and/or any training that may be provided.

In the event of a major emergency, please call the Pomona Emergency Hotline to obtain information about reporting to work: 909-802-7450.

For more information, click each section below:
Emergency Management
Emergency - Employee Responsibility

 

These forms need to be completed to set you up as a new employee. You must complete all the forms included in the "New Hire Packet" section and return the completed forms to the Human Resources Department no later than your first day of employment.

 

 
Health Insurance
The City of Pomona contracts with the California Public Employees’ Retirement System (CalPERS) for medical insurance. CalPERS currently offers thirteen (13) health plans for our eligible employees, nine (9) Health Maintenance Organization (HMO) plans and four (4) Preferred Provider Organization (PPO) plans. The City paHealth-Plan-Enrollmentys up to seven hundred dollars ($700) per month towards medical insurance for all regular full-time employees.  
 
Married City Employees:  If you and your spouse are both City of Pomona employees, you may combine your medical insurance contributions to pay for the cost of medical insurance that exceeds the contribution the City makes on your behalf. 
 
  • CalPERS Health Program Guide - This guide will provide you with helpful information regarding eligibility and other information. Did you know you have 60 days from date of marriage to add your spouse to your health plan and that your children may be on your health plan until age 26?
  • 2020 Health Benefit Summary - Get information regarding all the CalPERS HMO and PPO Health Plans.  Learn about the tools available to help you choose your Health Plan. 
  • 2020 Evidence of Coverage Booklets - This link will take you to CalPERS where you will locate links to the evidence of coverage booklets for all the health plans offered by the City. 
 
Please click on the following link for rate information:
Deductions for health insurance premiums are taken from your pay check on a pre-tax basis. 
 

You will need to complete the following two (2) forms to enroll in a Health Plan: 

Links to Health Plan Information:

 
Fitness and Wellness
wellness
This Webpage will provide you with information regarding our Fitness and Wellness Policy and other valuable resources. As a Regular, Full-time City of Pomona employee you are eligible to participate in the City's Fitness and Wellness Program.
 

Fitness and Wellness Topics 

 
 
Body Mass Index (BMI) Calculator 
 
Body mass index (BMI) is a measure of body fat based on height and weight that applies to both adult men and women. Click on the link below to calculate your BMI! (Courtesy of the Department of Health and Human Services)
 
 
Fitness and Wellness Policy 
 
The purpose of the City's Fitness and Wellness Policy is to encourage, motivate and challenge employees to take an active interest in their health and well-being.
 
The Policy establishes a "Voluntary Fitness and Wellness Program" which encourages participation in health screenings, wellness training sessions, and fitness activities. Employees who participate in the program and meet the minimum requirements will be eligible for fitness-related expenditures per the Policy.  Monetary reimbursement has been suspended until further notice. 
 
The Fitness and Wellness Policy contains the following elements: 
      1. Health Screenings
      2. Wellness Training/Education
      3. Fitness Participation
      4. Fitness Reimbursement
A.   Health Screenings
 
Employees are encouraged to receive periodic health screenings from their own personal physician. In order to qualify for the Fitness Reimbursement, employees must complete an annual physical exam or body scan. 
 
B.   Wellness Training/Education
 
Periodic Wellness and Training Education sessions will be scheduled throughout the year. These sessions will cover topics including, but not limited to; smoking cessation, nutrition, fitness, and stress management. In order to qualify for the Fitness Reimbursement, employees must attend a minimum of four (4) City-provided Wellness Training sessions. 
 
Please click on the link below to view the City's Fitness and Wellness Policy. 
 
Healthy Living - City Resources 
City's Employee Assistance Program Wellness Library - Community Action EAP: www.workhealthlife.com

 

Healthy Living - Online Resources
 
 American Cancer Society www.cancer.org
 American Dietetic Association www.Eatright.org
 American Heart Association www.americanheart.org
 American Lung Association www.lungusa.org
 Body Mass Index: BMI Calculator www.webmd.com/content/tools/1/calc_bmi.htm
 Blue Shield (Full program for Blue Shield members only) www.blueshieldca.com/bsca/health-wellness/home.sp
 National Breast Cancer Awareness Month www.nbcam.org
 Walking.org www.walking.org
 Walking.about.com www.Walking.about.com
 Weight Watcher www.weightwatchers.com
 
Wellness News
 
 
 
 
Employee Assistance Plan

 

The City's Employee Assistance Program (EAP) offers free, confidential, professional counselling to full-time and hourly/part-time employees and their immediate families. This program provides confidential professional assistance to help employees and their families resolve problems that affect their personal lives or job performance.  This service is also available for separated employees up to one (1) year after separation.  

 

EAP COVID-19 Support Webinars:

Emotional Well-Being During the COVID-19 Pandemic

 

Talking to your child about COVID-19

 

For more information and plan overview refer to the links below:

 

EAP Website Links:

1. Enter this address in your Web browser: www.workhealthlife.com

2. Register with your own personalized login and password

 

Plan Details: 

The information described below is only intended to be a summary of your benefits. It does not describe or include all benefit provisions, limitations, exclusions, or qualifications for coverage. Please review your insurance contract for a complete explanation of your benefits. If this summary conflicts in any way with the insurance contract, contract provisions will prevail.
Schedule of Benefits and General Plan Information
 Number of Visits
 Up to 6 sessions
 Chemical Dependency Visit, Referral  and Community Support
 Included
 Health Management Programs  (Smoking Cessation, etc.)
 Included
 Legal Resource and Referral Service
 Included - free 1/2 hour face-to-face or telephonic on unlimited number of separate  legal  matters;  25% discount if attorney is retained.
 Financial Counseling Resource
 Free 1/2 hour telephonic consultations on unlimited # of separate financials issues with a  CPA/CFP/CFA; free 1 hour planning not included
 Child Care Referral Service
 Unlimited referrals
 Elder Care Referral Service
 Unlimited referrals

 

 

 
Open Enrollment

Annual Open Enrollment 2019

Benefits are important; they provide support to you when you need it the most. Getting the most value from your benefits depends on how well you understand your plans and how you use them. Make it a point during the City’s open enrollment period to review your family’s changing needs, evaluate your existing coverage and decide whether to continue with your current choices or make a change. Use the many resources available to make well-informed decisions about your benefits for the coming year. Being proactive now will ensure that you and your family have the coverage you need throughout the year ahead.

 

Do You Need to Do Anything?

• The answer is yes!  Please read below for items you may need to take action on:

• All employees – complete and return a Cafeteria Plan Election. A customized worksheet with your current elections will be distributed on 9/12/2019 along with your check stub. If you do not receive these forms, or have misplaced them, you may request a duplicate from Human Resources or you may print a blank form from the forms listed below.

• Employees enrolled in the cash-in-lieu program - complete and return a Waiver of Coverage Form with proof of your alternative group health coverage.

• Employees making changes to their coverage - complete and return the applicable forms available below.

• Employees electing Flexible Spending - complete and return the application forms available below.  You must enroll for this benefit every year;  your election does not carry over to the following year.

• Keep in mind that after the Open Enrollment period, you cannot change your benefit elections during the year unless you have a qualifying life event.

 

Important Dates

This year’s Open Enrollment period will take place as follows:

  • Medical, dental, vision, cafeteria plan: September 9, 2019 through October 4, 2019
  • Flexible spending, Aflac, additional life insurance: through October 31, 2019.
  • Aflac representatives will be available throughout open enrollment to help you with your Aflac ancillary benefit enrollment, will update when schedule is available

The benefits you elect during open enrollment will go into effect January 1, 2020. Keep in mind that after the Open Enrollment period, you cannot change your benefit elections during the year unless you have a qualifying life event.

 

What Should You Know Before You Enroll?

Before you make any decisions, take a moment to read the material in this enrollment guide:

Open Enrollment Guide pdf icon

 

It is also important to be up to date on your rights and responsibilities regarding benefits. Please read these important benefit notices:

Annual Benefit Notices pdf icon

 

Forms

Medical:

HBD12 Health Benefit Plan Enrollment pdf icon

Waiver Coverage Form pdf icon

Dental and Vision:

Dental and Vision Form pdf icon

Cafeteria Plan:

 Cafeteria Plan Election: * Please use the personalized Cafeteria Plan Election provided with your paystub on 9/12/19.

Cafeteria Election Blank Worksheet pdf icon

Life Insurance:

Standard Life Disability Enrollment Form pdf icon

Standard Medical History Statement pdf icon

Flexible Spending Accounts (Health and Department Care):

TAG Flexible Spending Enrollment Form pdf icon

 

 

 

 
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